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Records Maintenance

Office of Overseas Programs follows the Washington University in St. Louis record retention guidelines, within which the following procedures are practiced:

Type of Records	Accessed By	Length of Record Retention	Method of Record Disposal
Student Files	Overseas Programs Staff and Work Study Students* as needed	5 years	Shredder and Shred-It security company
Abroad Transcripts	Overseas Programs Staff and Work Study Students* as needed	Indefinitely	N/A
Application Data Sheets	Overseas Programs Staff and Work Study Students* as needed	Indefinitely	N/A
Medical Records	Overseas Programs Staff	Until student returns from study abroad	Shredder and Shred-It security company
E-mail Correspondence	Overseas Programs Staff	Per e-mail user's preference (can be indefinitely)	E-mail deletion
Financial Documents	Overseas Programs Staff	5 years	Shredder and Shred-It security company

*Work study students are all required to sign a confidentiality agreement.